Mission of the USPFO-MA
The USPFO-MA is a Title 10, Army or Air Force active duty officer assigned to the National Guard Bureau and detailed for duty in his respective state. The National Guard Bureau recognizes the USPFO-MA as the primary focal point for federal funds and property allotted to Massachusetts. This is predicated on the fact that the USPFO is, by law, accountable and responsible for all federal funds and property provided to the National Guard of his respective state. He is responsible for financial management, property accountability, federal contracting and internal review. He authenticates requirements, certifies as to their authority and authorizes the expenditure of federal funds for equipment, supplies, services and payroll. Additionally, he submits periodic reports concerning use of these funds and equipment to the Secretary of the Army and Secretary of the Air Force.
The USPFO may decentralize some of the administration of his responsibilities through the appointment of assistant USPFOs whom he determines to be technically qualified. However, the USPFO always retains accountability and responsibility for federal funds and property. Decentralization and utilization of assistants is a delegation of authority only (authority to act in his stead) and is designed to allow commanders and resource program managers to manage their portion of the total state federal program.
Purchasing & Contracting
How to do business with the USPFO-MA
The Purchasing and Contracting Division uses the Standard Army Automated Contracting System. A feature of this system is the identification of services and supplies provided by our commercial vendors. The solicitation mailing list uses the rotation requirements of the Federal Acquisition Regulation. If your firm would like to be added to our vendor file, you must complete a Standard Form 129 and submit it to this office. To obtain a SF 129, contact the program administrator at (508) 233-6661.
To establish the specific types of services and materials that your firm is most interested in providing, you should request from this office a Standard Army Automated Contracting System Vendor Information Program Pamphlet. This booklet contains specific instructions about how to correctly annotate the Federal Supply Class/Code categories.
In order to do business with this office for most actions between $2,500 and $100,000, your firm must be capable of the use of Electronic Data Interchange (EDI). EDI is the process of exchanging business information much faster and more cheaply than a paper based system. For more information on Electronic Data Exchange, contact one of your local procurement centers or Orange Electronic Commerce Resource Center, ATTN: Linda Stoudemayer, 300 North Fourth Street, Orange, Texas 77630-5702; Phone Number (800) 417-3950; or contact The USPFO-MA at (508) 233-6667.
Most of our actions over $100,000 will be either construction or architect/engineer firm-fixed price type contracts. In order to become aware of the projects that we are putting on solicitation, you must be capable of receiving or viewing the Commerce Business Daily (CDB). The Commerce Business Daily is a daily list of U.S. Government procurement invitations, contract awards, subcontracting leads, sales of surplus property and foreign business opportunities. To obtain subscription information about the CBD, contact the Superintendent of Documents, Government Printing Office, Washington, D.C. 20402-9371; Phone Number (202) 512-1800.
Central Contractor Registration (CCR)
The U.S. Government has established a database, the Central Contractor Registration (CCR), to act as a repository of information on all companies who are doing or wish to do business with the U.S. Government. Any contractor not registered cannot be issued a contract. To register click on the link below.
Attn: "Individual or Office Symbol"
50 Maple Street
Milford, MA 01757-3604
OFFICE SYMBOL - USPFO SECTION
JFHQ-J8 - USPFO-MA
JFHQ-J8-CIF - Central Issue Facility
JFHQ-J8-COM - Comptroller
JFHQ-J8-DPI - Data Processing Installation
JFHQ-J8-IR - Internal Review
JFHQ-J8-MP - Military Pay
JFHQ-J8-PM - Property Management
JFHQ-J8-PC - Purchasing & Contracting
JFHQ-J8-SS - Supply & Services
JFHQ-J8-TP - Technician Pay
JFHQ-J8-TR - Transportation
JFHQ-J8-TVL - Travel